Microsoft Word Advantages And Disadvantages
- Disadvantages Of Microsoft Word
- Benefits Of Ms Word
- Microsoft Word Advantages And Disadvantages And Uses
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Microsoft Access is a database system that allows for individuals and business to capture data, manage it, and create reports quickly and effectively. It’s long been part of the Microsoft Office suite of products and is included with certain Office 365 subscription packages. Is this system right for your needs? Here are the pros and cons of Microsoft Access to consider today.
What Are the Pros of Microsoft Access?
1. It’s very easy to install and use.
It only takes minutes to install this Microsoft Access. In return, users receive a database that is fully functional. It doesn’t require any complicated programming to use either, so the average computer user can take advantage of the information that can be gathered by this system.
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2. It’s also easy to integrate.
Pretty much anything that is based in Windows has the potential of being able to integrate with Microsoft Access. This includes SQL, Sybase, and Oracle for front-end or back-end tables. It is also easier to maintain than other systems that may offer larger database applications.
3. It offers a large amount of storage capacity.
You can store multiple GB of data using Microsoft Access. It is also available to numerous users on a single Access application. Some users report having 10 users in a network accessing an Access application at once.
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4. Importing data is simple.
You can import all of your gathered data into Microsoft Access in about the same amount of time it takes to initially install it. There is also a simple backup solution for your data since everything is saved by Access in the same place.
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5. Cost is a real advantage.
Not only is Microsoft Access often more affordable than larger database systems, it can be essentially free for some business. Since it’s included in the professional suite of Office products, many small businesses already have it and are simply not utilizing it right now. Cost benefits also apply to consultation rates when issues may arise with the program.
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6. It can be placed on a website for remote user access.
Although you’ll still have simultaneous connection limitations when you have remote user access, you’ll be able to give full control and functionality so that telecommuting can become a viable option for database managers.
What Are the Cons of Microsoft Access?
1. It is a finite database system.
There is a wall that can eventually be reached when it comes to inputting information into this database. For larger data users, Microsoft Access may cause limitations that other database programs may not have simply because there is a file size limit.
2. All data is saved into a single file.
For files that are closed to the maximum size that this database program allows, the one-file format slows down the performance of the program. Reports can take minutes to generate and share. Queries and forms may even cause crashing issues on some computers.
3. Multimedia data is difficult to incorporate into Microsoft Access.
This is because of the one-file saving issue. Multimedia data tends to take up a lot of space, which means only a couple of files can really slow down database performance.
4. Time critical transactions are difficult to capture in Microsoft Access.
If you generate data that needs to be immediately used or distributed, then this database may not be right for you. Think of Access as a long-term database for data mining and metric evaluation instead.
5. There can be security concerns.
If your database needs to be protected by extensive database security protocols, then Access might not be the best option. You can avoid this issue by using Access on the front-end of a SQL server, but not every business needs that level of infrastructure and still creates sensitive data to be protected.
6. Multiple Windows operating systems can corrupt your database.
You might have several different Windows operating systems in use at a business, from Windows 98 to the current Windows 10. When you share an Access database with mixed O/S users, then you can corrupt the information that is being gathered.
Disadvantages Of Microsoft Word
7. There is still a learning curve that needs to be followed.
Microsoft Access has a relatively poor relational design, which can make it difficult for some users to learn how to use or access the database forms. The controls and forms can also be difficult to customize or fit certain needs and there must generally be a basic understanding of SQL programming language for the best chance of success.
Benefits Of Ms Word
The pros and cons of Microsoft Access show that it is an effective system for data collection and management. If you can spend the time it may take to learn it, then you’ll likely find that it will become one of the most useful resources that is available today.
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Microsoft Word Advantages And Disadvantages And Uses
If you're looking for a word processing program, you have many options. Two of the most popular are Google Docs and Microsoft Microsoft Word. Each has their own advantages and disadvantages. Below is a chart to help illustrate the major advantages and disadvantages of each of these word processors.
| Topic | Google Docs | Microsoft Word |
|---|---|---|
| Price | Google Docs is available for free to everyone with a Google account. There is no one-time or periodic subscription fee. | Microsoft Word is available as part of the Microsoft Office suite. The current version of Office is Office 365, which requires an annual subscription fee of $99. |
| Installation | No software installation is required to use Google Docs, as it is available in the cloud. It can be accessed with a Internet browser from almost any networked device, including a desktop computer running Microsoft Windows or macOS, and most smartphones and tablets. | Prior to Office 365, Microsoft Word and the Office suite required a software installation on a computer. With Office 365, Microsoft Word is now available in the cloud and can be accessed with any Internet browser, eliminating the need for software installation. However, you can download the Office suite, including Microsoft Word, and install it on your computer if you prefer. |
| Features | Google Docs includes nearly all the features as Microsoft Word, including text formatting, line spacing and indentation, bulleted and numbered lists, inserting images and tables, and others. However, it lacks some of the more advanced features that are available in Microsoft Word, like page borders, background color, watermarking, and comparing two versions of a document. | Microsoft Word provides many features, including the most common standard features used for creating and formatting documents. Word also includes other more advanced features that are less commonly used, but can be quite useful, like page borders, background color, and watermarks to name a few. |
| Ease Of Use | Being available in the cloud and having a user-friendly interface, Google Docs is easy to access and navigate for users of all ages and levels of computer knowledge. Creating, editing, and saving a document in Google Docs requires minimal effort and expertise. | Users of previous versions will find Microsoft Word easy to use. However, those who are new to Microsoft Word may find it less user friendly, requiring more effort to locate common features and formatting options. The user interface in Word is not as streamlined as other software, and Word also turns on options by default that users may find annoying, like some auto-formatting settings. |
| File Types for Saving | Google Docs automatically saves documents in the cloud. Consequently, files are stored as one type. However, you can download a file as a different file type. There are 7 file formats currently available, including Word document (.doc and .docx), PDF, RTF (rich text format), plain text, and HTML. | When saving a document in Microsoft Word, you can choose between multiple file types to save the document. There are about 15 file types currently available, including Word document (.doc and .docx), PDF, RTF, plain text, HTML. |
| Sharing Files | Sharing a file with other people in Google Docs is very straightforward. All you have to do is enter the e-mail address of individuals with which you want to share a document. Anyone with a web browser can view a document that is publicly shared, and anyone with a Google account can edit a document. | With Microsoft Word available in the cloud as part of Office 365, files can be shared with other users who also have an Office 365 subscription. Because of the cost of Office 365, you may find it harder to share Word files with other people because they may not want to pay the subscription fee. The alternative is to e-mail a copy of the Word file to other people to share it with them. |
| Updates | Because Google Docs is in the cloud, it is automatically updated by Google and does not require users to manually apply any available updates. Google Docs is always kept up-to-date with the latest features and bug fixes. | As a part of Office 365, Microsoft Word is available in the cloud and is automatically updated by Microsoft. If you download and install Microsoft Word on your computer, updates are automatically applied through the Windows Update process, which is automatic in Windows 10. |
| Security | Google takes security very seriously and has implemented strong security in Google Docs. Users must have a Google account to access Google Docs and can set up two-factor authentication for additional protection. | Accessing Office 365 and Microsoft Word in the cloud requires a Microsoft account. Two-factor authentication can also be configured for stronger security. |
| Support | Google provides online training guides and documentation for Google Docs to help users who struggle with the program or have questions. There is also a strong online community for Google Docs where users can get help from other users and professionals. | Microsoft provides help and training documentation online at support.office.com. There is also a large community of Microsoft Word users online where any question can be asked and answers can be provided by hundreds or thousands of other users. |